E-invoice metrics

To promote digitalisation, one of the goals of the Real-Time Economy project is to increase the number of e-invoices between organisations to 90 percent by the end of 2023. The goal of Sanna Marin’s government platform for the widespread adoption of e-invoices is also being promoted.

The purpose of the e-invoice metrics is to describe the current situation of e-invoicing and its development in Finland. The metrics monitor the realisation of the Real-Time Economy project’s goal of e-invoicing, and verify the necessary measures to achieve the goal. The metrics were implemented for the first time in 2021 and will be repeated annually during the Real-Time Economy project.

Use of e-invoicing in the public sector

Pursuant to the E-invoicing Act, the public sector must have the ability to receive and process e-invoices compliant to the EN16931 standard (“European Standard”). By law, the public sector must also be able to deliver sales invoices in accordance with the standard.

More about E-invoicing metrics:

Tomi Rusi, specialist, State Treasury

  • E-invoicing statistics 2020-2022

    The total number of invoices transmitted through e-invoice intermediaries has increased by 17% as the Business Digitalization project progresses. According to the first survey of the project, approximately 390 million electronic invoices were transmitted, and based on the 2022 survey, the number of invoices transmitted was already 455 million. There has been an increase of approximately 10% from the previous year.

    The change in structured invoices has been more dramatic. In 2020, a total of 255 million invoices were reported, and in 2022, the number of invoices reported was 344 million, an increase of 35% in total. Of the e-invoices, 48%, or a total of 165 million, were consumer invoices. There has been an increase of 41% during the observation period. The share of business invoices is 52%, or 179 million, with an increase of 30% during the observation period.

    A total of 111 million e-mail and paper invoices were reported in 2022. There has been a decrease of approximately 6% from the previous year. The number of e-mail invoices has continued to decrease significantly, now being 19% smaller than the previous year and 47% smaller during the project’s observation period. The share of paper invoices has decreased by approximately 4% and 6% during the project. A total of 22 million e-mail invoices and 89 million paper invoices were transmitted.

  • Inter-organisation invoicing 2021-2022

    Inter-organisational invoicing 2022

    The total volume of inter-organizational billing is estimated. Email and paper invoices cannot be distinguished by e-invoice intermediaries between business and consumer invoices, so their share has been calculated using statistical calculation methods. Analysis shows that a significantly larger proportion of email and paper invoices are consumer invoices. The previously operator-specific model has proven to be a remarkably conservative method of calculation, and based on the analysis, it can be assumed that the share of e-invoices in B2B invoicing is 92%, exceeding the project target by about four million invoices.

    Share of e-invoices in inter-organizational invoicing in 2022

    Inter-organisational invoicing 2021

    The total volume of inter-organizational billing is estimated. E-invoice intermediaries cannot distinguish between business and consumer invoices for email and paper invoices, so their share has been calculated using the operator-specific ratio of network and consumer e-invoices. The same calculation formula is used for project statistics throughout the project, ensuring comparability. Calculated using the calculation formula, a total of 199 million invoices were transmitted between organizations in 2021, of which 161 million invoices were structured.

  • Proportion of e-invoices in public sector purchase invoices in 2022

    State purchase invoices

    In 2022, state agencies received a total of 855,000 purchase invoices, of which 98% were e-invoices. Approximately 70% of e-invoices were in accordance with the European standard (EN16931). The growth in the proportion of invoices in accordance with the European standard is significant because Schematron validation has made almost all invoices error-free. In September 2022, the error percentage of EN invoices was 0, while the error percentage of non-EN invoices was approximately 60%. Typically, errors are related to VAT codes.

    Municipalities’ purchase invoices

    The electrification of municipal procurement has been rapid and efficient. According to the e-invoice survey, the proportion of paper invoices delivered to municipalities has decreased by a total of 44% between 2020 and 2022, while the proportion of e-invoices has increased by 16% overall.

  • Proportion of e-invoices in public sector sales invoices in 2022

    The total number of sales invoices for state sales and responding municipalities was approximately 19 million sales invoices. Of these, the state’s share was 9.2 million invoices and the municipalities’ share was 9.8 million invoices. A total of 6.7 million invoices were sent to e-invoices and various portal solutions, while the share of paper and PDF invoices was 12.3 million invoices. The share of electronic invoices in public sector sales invoices is 35%.

  • Glossary

    • e-invoice intermediary = a member who has joined the network of e-invoice operators in accordance with the applicable agreement, through which member invoice data is forwarded from one e-invoice operator to another e-invoice operator. An e-invoice intermediary can be either a bank or an online invoicing operator. Data traffic between e-invoice intermediaries can also include paper, e-mail, online or e-invoices.
    • e-invoice = a standard-form, structured invoice format communicated, for example, in a network of e-invoice intermediaries. Used in intra-company traffic.
    • e-invoice = a standard-format, structured invoice format that is transmitted in a network formed by e-invoicing operators, always received by the consumers’ own banks, i.e., refers to consumer invoicing.
    • e-invoice address = the address of the organisation to which e-invoices can be relayed.
    • e-invoice address registry = national register of the e-invoice addresses of Finnish organisations. The e-invoice address registry is maintained by e-invoicing operators.
    • PEPPOL = (Pan-European Public Procurement Online) is a framework through the network of which different actors can send electronic business documents to each other.
    • PEPPOL SMP = a PEPPOL directory service intended for users.

, Updated 1.12.2023 at 14:47